Design Fees Proposal – Canva Template

Present your fees clearly. Set boundaries confidently. Get paid professionally.

Talking about money shouldn’t feel uncomfortable — but for many garden designers, it does.

The Design Fees Proposal Template is a fully editable Canva document designed to help you present your fees clearly, calmly and professionally, while setting expectations from the very start of a project.

This template allows you to explain what you do, how your fees are structured, and how payments work — without awkward conversations or long emails trying to justify your value.

✔ Works with the free version of Canva

🎥 Includes full, step-by-step video instruction from Andrew

📄 Download as PDF or print as a high-quality document

Every template is fully editable using Canva Free — no paid subscription or specialist software required.

What this template helps you do

• Present your design fees with confidence and clarity
• Avoid misunderstandings around scope, stages and payments
• Position your service as professional and considered
• Set boundaries without sounding defensive or abrupt
• Reduce time spent explaining fees repeatedly to clients

What’s included

This Canva template includes a complete Design Fees Proposal document, covering:

• A polished cover page with client and project details
• About you / your studio
• A professional thank-you and project introduction
• Clear breakdown of design phases and staged payments
• Explanation of booking payments and studio time
• Transparent payment terms
• Sensible, client-friendly terms and conditions
• What happens next – guiding the client confidently forward

All text, images, colours, percentages and branding can be easily customised to suit your own business and pricing structure.

Who it’s for

• Garden designers just starting out
• Designers who feel nervous or inconsistent discussing fees
• Anyone who wants to avoid scope creep and payment issues
• Designers who want to look established and organised
• Those who want clients to take their business seriously

Why this matters

Clear fees = better clients.

When clients understand how you work and why fees are structured the way they are, trust increases and friction disappears. A professional fee proposal sets the tone for the entire project — and helps you step confidently into your role as a designer and business owner.

Format

• Fully editable Canva template
• Instant digital download
• No specialist software required